Regulations

Regulations

Regulations of the 15th Warsaw Half Marathon

    1. Organizer
      1. The organizer of the 15th Warsaw Half-marathon is the “Warsaw Marathon” Foundation; ul. Brylantowa 15, 05-077 Warsaw, NIP 9521913280, REGON 015438288.
      2. Contact with the organizer is possible by phone: (+48) 737-444-810 and (+48 22) 749-13-33 (note, this number does not work in days 26-29.03.2020r.27-30.05.2020r *.), By e-mail: info@maratonwarszawski.com or by correspondence: “Warsaw Marathon” Foundation, ul. Grochowska 8c, 04-217 Warsaw
    2. Date and place
      1. The race will take place on March 29 May 30 * 2020 in Warsaw.
      2. The run will start at 10:00.The start time will be published on the website at www.pzupolmaratonwarszawski.com . * The starting line will be closed approximately 30 minutes after the starter’s shot.
      3. Length of the route: 21.09 km. The route has PZLA and IAAF approval.
      4. The exact route will be announced on the website pzupolmaratonwarszawski.com. The organizer has the right to change the route, which will inform the Participants, posting a new route on the website www.pzupolmaratonwarszawski.com This change does not result in any additional claims and obligations.
      5. The route will be marked with vertical and horizontal signs every 1 kilometer.
      6. Participants at the start set themselves in separate zones, according to the color of the numbers on the starting numbers. The allocation to a specific zone follows the participant’s declared result given in the application form. Editing the declared result is possible toFebruary 28April 30 * 2020 Persons paying a starting fee afterFebruary 28April 30 * 2020 the organizer does not guarantee the allocation to the time zone resulting from the declared result.
    3. Time limit
      1. Participants have a time limit of 3 hours 30 minutes, counted from the starter’s shot.
      2. Additional time limits are 1 hour 45 minutes for 10 km.
      3. Participants who do not finish the race within the indicated time limit or do not exceed the time measurement points from the previous point in the time limit indicated, are obliged to stop the run and leave the route or reach the finish line by bus with the word END OF THE RACE.
      4. Participants remaining on the route after the indicated time limit do so at their own risk and responsibility, according to traffic regulations and the Civil Code.
    4. Participation
      1. Only persons who have the right to take part in the race at the latest March 29May 30 * 2020 they are 18 years old (born before29.03.2002r.30.05.2002r.*).
      2. All participants taking part in the race must be verified in the Race Office or use the Shipping option of the Starter Package (whose rules are specified in separate regulations ). Verification in the Competition Office can be made:
        1. in person – on the basis of photo ID
        2. by an authorized person – on the basis of a starting card signed by the participant (to be downloaded from the website about two weeks before the run) and a photocopy of the participant’s identity document.

        Address and hours of operation * of the Competition Office will be givenwill be given * at a later date.
        Working hours of the Competition Office:
        March 27 May 29 * 2020 (Friday) – 12:00 – 20:00*
        March 28 May 30 * 2020 (Saturday) – 10:00 – 20:00*
        Attention! On the day of the race, the Competition Office will not be active.*

      3. In the Competition Office, participants receive starter packets containing, among others: start number, time measurement chip, safety pins and a commemorative t-shirt (according to the selected option of the starter package). T-shirts in the Competition Office will be issued in accordance with the previous declaration. The size of the shirt should be selected in the application form. Changing the size of the shirt is possible by editing the application form, but not longer than to17.03.2020r* 19.05.2020r. The pool of shirts in a given size is limited and the organizer does not guarantee its availability at all times.
      4. Starter packets unclaimed at the Competition Office will not be sent or issued at a later date.
      5. During the race, all participants must have starting numbers attached horizontally to the front of the jersey (possibly a sweatshirt or jacket). The starting number must be visible throughout the duration of the run, covering the number (in whole or in part, during any part of the race) or its modification is prohibited under the penalty of disqualification. Participants are also required to correctly install a time-monitoring chip (as instructed).
      6. The organizer allows the start of players on wheelchairs with direct drive. These competitors, after completing the application form in which they express the will to start on the wheelchair, should send to the address info@maratonwarszawski.com a scan of the document confirming the disability – this is a condition of exemption from the entry fee. The organizer does not allow the start of players on wheelchairs: with indirect drive (eg hand-bike) and rim-push type.
      7. Participants in the run are governed by the PZLA, IAAF and these rules.
      8. The organizer provides medical services at the start, route and finish during the race.
    5. Applications
      1. Applications are accepted: via the application form available on the following websites: pzupolmaratonwarszawski.com and registration.maratonwarszawski.com .
      2. The application is considered complete if the following conditions are met: the application form will be filled out and the entry fee will be posted.
      3. You can take part in the 15th Warsaw Half Marathon by choosing one of two paths:
        1. traditional – by completing the registration form available on the event’s website and making a statutory starting fee.
        2. charity – taking part in the action #BiegamDobrze, which is regulated by a separate regulation
      4. Online entries will be closed on 28.03.2020r* 29.05.2020r. Registration for the race will also be possible in person at the 15th Warsaw Half-Marathon Competition, with the reservation that the total pool of start numbers for people registering26.03.2020r* 27.05.2020r. and available in the Competition Office is 200.
      5. The organizer reserves the right to terminate subscriptions early if the limits of participants indicated in point V are exhausted. 4.
    6. Charges
      1. Each participant of the 15th Warsaw Halfmarathon bears the costs of the entry fee. The discounted rates of the entry fee for Polish citizens and persons residing in Poland are:
        basic package (without a shirt) package with cotton t-shirt package with a New Balance technical jersey package with two shirts (cotton
        and technical New Balance)
        until 19 April 2019.5:00 68zł 87zł 117zł 136zł
        from April 19, 2019.5:00
        to October 31, 2019
        80zł 99zł 129zł 148zł
        from November 1, 2019.
        downFebruary 28April 30 * 2020
        100 zloty 119zł 149zł 168zł
        from 1 MarchMay 1 * 2020
        downMarch 26 May 27 * 2020
        120zł 139zł 169zł 188zł
        from March 27May 28 * 2020 (also in the Competition Office) 160zł 179zł 209zł 228zł

        Basic rates of the entry fee for other people:

        basic package (without a shirt) package with cotton t-shirt package with a New Balance technical jersey package with two shirts (cotton
        and technical New Balance)
        until 19 April 2019.5:00 € 38.25 € 43.25 € 53.25 € 58.25
        from April 19, 2019.5:00
        to October 31, 2019
        € 45 € 50 € 60 € 65
        from November 1, 2019.
        downFebruary 28April 30 * 2020
        € 50 € 55 € 65 € 70
        from 1 MarchMay 1 * 2020
        downMarch 26 May 27 * 2020
        € 55 € 60 € 70 € 75
        from March 27May 28 * 2020 (also in the Competition Office) € 65 € 70 € 80 € 85

        The pool of New Balance technical shirts is limited. If the participant chose the New Balance technical t-shirt on the application form and did not pay the entry fee within 7 days of sending the application, the Organizer reserves the right to remove the chosen (unpaid) T-shirt from the application, which will inform the participant via e-mail.
        People who have paid the entry fee after22th of MarchMay 24 * 2020 and they have not received the confirmation of giving the starting number, they must show confirmation of the transfer in the race office.

      2. If the entry fee is insufficient (eg as a result of exceeding the payment deadline specified in these regulations), the participant is obliged to pay the difference up to the amount that he was obliged to pay according to the deadline in which he made his last payment.
      3. You can make a starting fee
        1. online (from the registration profile) via https://www.payu.pl/
          PayU SA is responsible for the settlement and security of online payments; ul. Grunwaldzka 182, 60-166 Poznań, NIP 7792308495, REGON 300523444, national payment institution, supervised by the Polish Financial Supervision Authority, entered in the Register of payment services under the number IP1 / 2012.
        2. traditional transfer to the account of the Organizer
          Account number: Alior Bank – 42 2490 0005 0000 4530 7595 9541
          Recipient: Warsaw Marathon Foundation
          Address: ul. Brylantowa 15, 05-077 Warszawa.
          Title of payment: Starter fee PW order number: XXXXXX – first name, surname and year of birth.
      4. For persons born in 1955 or earlier, the Organizer grants a 50% discount on the entry fee (a blank packet) valid at the time of paying the entry fee.
      5. Card holders of the RUNNING RANKER are entitled to a 15% discount on the starting fee (package without a T-shirt) valid at the time of paying the entry fee. The Subscriber’s card must be valid on the day of the entry fee and on the day of the competition. Note – in the case of persons born in 1955 or earlier, the discounts can not be combined – the full concession tax specified in point VI applies. 4.
      6. Persons starting on wheelchairs are entitled to exemption from the entry fee (package without a T-shirt), provided that they send a scan of the document confirming the disability to info@maratonwarszawski.com .
      7. The proof of the payment is the appearance of the start number next to the participant’s name on the start list on the pzupolmar.pl website . If after 7 days the starting number does not appear, the participant is obliged to contact the organizer by phone: (+48) 737-444-810 or by e-mail: info@maratonwarszawski.com
      8. The organizer is not responsible for the loss of the notification or transfer due to the fault of the post or bank.
      9. The fee paid once is not refundable. Participant, toMarch 20 May 22 * ​​2020, has the opportunity to declare the resignation from the start and transfer of the fee:
        1. for another event of the “Warsaw Marathon” Foundation – funds remain on the participant’s profile, with the possibility of using them after signing up for another run
        2. for another competitor – the new participant is subject to current rates of start fees, and if the amount paid is higher than the amount of the new application – the surplus remains on the surrendering profile of the participant

        The paid-in amount of the entry fee will be reduced by PLN 20 (8 euros) as operating costs.

      10. Persons who want to receive an invoice for the paid start fee should mark the appropriate option in the application form and enter the required data needed to issue the document. The invoice will be generated automatically after the payment has been credited and will be made available for downloading from the participant’s profile by the 15th day of the month following the month in which the payment took place.
        In accordance with tax regulations, due to making payments before the service is performed, an advance invoice will be issued covering the full amount of the payment made. Thus, the advance invoice is also the final invoice.
        By selecting the Invoice option, the Participant agrees to send / share invoices without the recipient’s signature, in electronic form. This consent does not exclude the Organizer’s right to issue and send invoices in paper form.
      11. In order to receive a Pro-Form invoice, please send: the invoice data, the number and the list of players (with the number of applications) along with information on the selected starter package option at ksiegowosc@maratonwarszawski.com . Pro-Form invoices are issued for the start of at least two participants (there is no possibility of receiving Pro-Form for the start of a single person).
    7. Deposits, meals and accommodation
      1. Participants will receive a sack along with a sticker in the starter package, allowing to deposit items in a specially designated place. The bag can be picked up only on the basis of the starting number. If the participant loses his starting number, the Organizer is released from responsibility for downloading the bag by another person. Note: it is forbidden to leave valuable items and documents on deposit.
      2. Before the race participants will have the opportunity to use the dressing room. After the race participants will have the opportunity to use the changing room, massage and showers.
      3. All participants of the run receive: the opportunity to use eating points along the route and a regeneration package at the finishing line (water and meal).
      4. All those who, through the form on pzupolmaratonwarszawski.com / accommodation, declare untilFebruary 28April 30 * 2020 willingness to take advantage of free accommodationbefore the run after running *, the organizer provides a place to stay in the sports hall at night from 28 on 29 March30 on 31 May * 2020. The organizer does not provide mattresses or sleeping bags. Referrals for accommodation will be issued at the Info point at the Competition Office. Participants will be accepted for the night upon presentation of a referral. It is forbidden to bring and consume alcohol and other stimulants at the accommodation hall and to stay in the area under the influence of alcohol or other stimulants. People who do not comply with this ban will be removed from the room.
    8. Nutrition points and checkpoints
      1. Nutrition points will be spaced approximately every 4 kilometers starting from 5 kilometers. There will be 4 eating points along the route.
      2. The organizer does not accept private nutrients from participants.
      3. Close to each of the eating points there will be a toilet cubicle.
      4. Time measurement checkpoints will be on the 5, 10, 15 and 20 kilometer.
      5. The service of checkpoints will list the starting numbers of participants shortening the route. Participants who shorten or change the route will be disqualified.
    9. Classifications and results
      1. During the 15th Warsaw Half Marathon the following classifications will be conducted:
        1. general classification
        2. General classification of women / men
        3. Age ratings:
          • K-20 / M-20 (year 2002-1991)
          • K-30 / M-30 (born in 1990-1981)
          • K-40 / M-40 (born 1980-1971)
          • K-50 / M-50 (year 1970-1961)
          • K-60 / M-60 (born 1960-1951)
          • K-70 / M-70 (born 1950-1941)
          • K-80 / M-80 (born 1940 and older)
        4. Team classification (classification is regulated by separate regulations)
        5. Industry classifications (broken down by gender) – the participant can choose a maximum of one classification in which he wants to participate:
          • academic – students
          • academic – lecturers
          • bankers
          • journalists
          • traders and producers of FMCG and restaurateurs
          • education staff
          • lawyers
          • medical services
          • uniformed services
          • insurance sector employees
          • public sector officials
          • Polish Championship of bloggers in the half-marathon
          • FMW Runners
        6. Classification of wheelchair competitors (these competitors are excluded from the remaining classifications)
      2. The basis for classification is electronic time measurement. On the course of the run, there will be control mats that record the appearance of a participant in a given point. If you do not read the participant’s appearance at a given point, the participant may be disqualified.
      3. The general classification is based on real time (net – counted from crossing the starting line). The exception is the first 200 people crossing the finish line – they are classified on the basis of official times (gross – from the starter’s shot), provided that if there are at least 8 men and 8 women among the first 200 people at the finishing line, the number of 200 will be increased to cover them. All additional classifications (age, industry) are based on real time (net – counted from crossing the starting line).
      4. In the final results, each participant receives information on gross and net time.
      5. Unofficial race results will be posted on the pzupolmarathon.com website immediately after the run.
      6. The results of industry classifications will be available on the pzupolmarkton.com website , within 3 days after the end of the race.
      7. Written protests regarding the results are accepted until the day March 31June 2 * 2020 until 18.00 to the email address info@maratonwarszawski.com . Protests will be considered within 48 hours, and final and official results will be published no later than onApril 11 June 13 * 2020
      8. The diploma (certificate) of completing the 15th Warsaw Half Marathon for self-printing will be ready for download via the pzupolmarktonwarszawa.com website no later than 14 days after the event.
      9. The organizer reserves the right to introduce additional classifications.
    10. Awards
      1. All participants who finish the 15th Warsaw Half Marathon receive commemorative medals at the finish line.
      2. The winners of places I-III in the general classification of women and men and the winners of places I – III in the age classifications will receive commemorative cups.
      3. The organizer reserves the right to fund additional prizes and cash awards in the categories and classifications selected by him.
    11. Personal data protection
      1. The personal data of participants will be processed in accordance with the applicable regulations, in particular the Regulation of the European Parliament and Council (EU) 2016/679 of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free flow of such data and repeal Directive 95/46 / EC (general regulation on data protection).
      2. Data processing referred to in point XI. 1. It also includes the publication of: name, surname, year of birth, place name and club name.
      3. Detailed information on the processing of personal data is included in Annex 1 to this Regulation.
    12. Final Provisions
      1. Staying on the route of the 15th Warsaw Half-marathon without a valid starting number is not allowed. Persons without a valid starting number will be removed from the route by the service staff. In particular, it is forbidden to move along the running route on bicycles, rollers, skateboards, other mechanical devices and with prams without a valid permit issued by the Organizer. It is also forbidden to use nordic walking poles and running with a dog. Only the organizer’s vehicles (bicycles, motorcycles, cars) with the valid pass issued by the Organizer may be on the route.
      2. In order to receive individual consent to start with a pram, the Participant should send a scan of the STATEMENT to info@maratonwarszawski.comand provide its original to the Competition Office during the collection of the starter package.
      3. During the course of the race, Participants should follow instructions given by persons responsible for safety, security services and other persons designated by the Organizer.
      4. The organizer provides each participant with NW insurance for the duration of the run.
      5. Each participant is obliged to sign a statement on the knowledge of the regulations. By signing the above a statement, participant agrees to provide first medical help, other medical procedures and transport of the victim to a safe place by medical and paramedical staff acting on behalf of the organizer.
      6. The participant declares that he is able to participate in the race, he is not aware of any health reasons that exclude him from participating in the race and that he starts on his own responsibility, he acknowledges that participation in the run is associated with physical effort and entails natural risk of accident, personal injury and physical injury (including death), as well as property damage and losses. In addition, participation in the competition may involve other risk factors that are impossible to predict at the moment. Signing a statement on the knowledge of the regulations means that the Participant considered and assessed the scope and nature of the risks involved in participating in the race, starts voluntarily and only at their own risk. The doctors’ decisions regarding the continuation of the run during the event are final and irrevocable.
      7. After the race is completed, random doping control will be conducted, which the participant appointed by the Commission must absolutely submit.
      8. By signing up for participation in the competition, the participant accepts these regulations and consents to the free use of his image captured in the form of photographs or video recordings and grants the Organizer a free license to use it in all fields of exploitation, including: preservation and distribution in any form and introduction to computer memory, use for the promotion and organization of the “Warsaw Marathon” events, making available to sponsors and partners of the 15th Warsaw Half Marathon in order to promote them in the context of participation in the event, posting and publishing in the “Warsaw Marathon” Foundation publications on promotional printed materials of the Organizer, in the press, on websites and in television and radio broadcasts.
      9. The organizer reserves the right to cancel the race or stop it without giving reasons.
      10. Placing advertising materials on elements of running infrastructure (eg fences, gates, etc.) is the exclusive right of the Organizer and in particular is reserved for official sponsors / partners of the run. It is forbidden to place any advertising media on the route and in the area used for organizing the run (eg finish zone, running town) without the Organizer’s consent.
      11. The binding and final interpretation of these regulations is reserved exclusively to the Organizer of the 15th Warsaw Halfmarathon. In matters not included in the Regulations, the Organizer decides. If any provision of the Regulations is partially or fully deemed invalid or unenforceable, all other provisions (in whole or in part) remain valid.

* change from 2019/04/24
Annex No. 1 to the
Regulations of the 15th Warsaw Halfmarathon

 

INFRINGEMENT CLAUSE

 

Who is the administrator of your personal data?

The administrator of your personal data is the “Warsaw Marathon” Foundation with its registered office in Warsaw at ul. Brylantowa 15, 05-077 Warsaw (NIP: 9521913280, REGON: 015438288, KRS: 0000152754). Contact with the personal data administrator is possible at info@maratonwarszawski.com

 

For what purpose and on what basis are your personal data processed?

      1. providing services electronically:
        • performance of the contract – that is, your participation in the run
      2. performance of the contract – that is, your participation in the run:
        • Your participation in the races on which you register via the registration website.maratonwarszawski.com (preparation of the starter package, insurance, development of results, award rewards, etc.)
        • publishing publicly available start lists and results
        • provision of payment services
        • sending organizational information (e-mail / SMS) about the races on which you register via the registration page. maratonwarszawski.com
        • handling requests and correspondence that you direct to us
        • contact with you
        • allowing you to contact with you a charity organization supported by you (in the case of charity registration #BiegamDobrze)
      3. performance of legal obligations incumbent on the “Warsaw Marathon” Foundation:
        • for tax and accounting purposes
      4. for purposes resulting from the legitimate interests of the “Warsaw Marathon” Foundation:
        • conducting direct marketing of products and services
        • handling requests and correspondence that you direct to us
        • contact with you
        • counteracting fraud and abuse
      5. based on your consent:
        • sending marketing information (email / SMS)

 

Do you need to provide personal information?

Providing personal data is necessary for both your participation in the run and keeping your account on the registration website.maratonwarszawski.com.

Failure to provide personal data makes it impossible to conclude a contract and participate in the race.

 

How long will your personal data be processed?

Your data will be processed during the period of using the registration.martonwarszawski.com website and participation in races on which you subscribe via the Website.

At the end of this period, your data will continue to be stored for purposes arising from law (especially tax and accounting) as well as counteracting fraud and abuse as well as seeking possible claims under the contract.

Part of your data (especially those that are in the results of the run) can also be processed after this term for statistical and archival purposes.

 

Who will be the recipient of personal data?

Your personal data will be disclosed to the employees, associates and subcontractors of the Administrator to the extent necessary for the implementation of the aforementioned purposes of processing personal data.

The starting lists and results, containing basic personal data, will be publicly available, including those published on the website.

 

What rights do you have for the processing of your personal data?

You have the right to request: access to your personal data, rectification, removal and restriction of their processing. In addition, you have the right to object to their processing and to transfer them.

In addition, with regard to processing, which takes place on the basis of your consent – you have the right to withdraw it at any time.

 

Who can you complain about how your personal data is processed?

You can submit a complaint to the supervisory body: the President of the Office for Personal Data Protection, ul. Stawki 2, 00-193 Warsaw.

 

 

 

Team rules regulations as part of the 15th Warsaw Halfmarathon

      1. Team teams representing sports clubs, companies, institutions, other groups, as well as groups of competitors taking part in the common name can participate in the team classification.
      2. The team consists of a minimum of 4 people, including a minimum of one woman. There is no upper limit on the number of team members.
      3. Players who are members of individual teams are subject to the rules of the 15th Warsaw Halfmarathon. One player can represent one team.
      4. The captain is responsible for the team. He is the only person who:
        1. he asks the team to participate in the team classification,
        2. determines the composition of the team
        3. occurs on behalf of the team
        4. he contacts the organizers of the run
      5. The final result of the team is the sum of the four best net times achieved by its players, including the minimum of one woman. The team wins, the sum of the four times mentioned is the smallest. In the event that no less than 4 competitors representing the team finish the race or no woman completes the run, the team will not be classified.
      6. Only people who are submitted before the deadline for submitting applications to the above mentioned team can be submitted for the team classification. classifications are given starting numbers.
      7. The captain reports the team by sending her the full line-up (names, birth and birth numbers of the players) to info@maratonwarszawski.com on the attached form. Team entries can be sent toMarch 15May 17 * 2020. AfterMarch 15 May 17 * any changes to the teams’ squads or new entries are not possible.
      8. The team classification is carried out as a general classification. There is no division into age categories. The organizer reserves the right to organize internal classifications within the team classification.
      9. In the event of obtaining the same results by more than one team, the position in the final classification is determined first by the number of registered players (higher – higher place), and then the times of the best players in the team.
      10. The top three teams will receive cups.
      11. The binding and final interpretation of these regulations is reserved exclusively to the Organizer of the 15th Warsaw Halfmarathon. In matters not included in the Regulations, the Organizer decides.

* change from 2019/04/24